Do have an idea but don’t know where to start?
Here are a few tips. And remember, you can always contact a leader for advice or mentoring.
If you are providing the event, for example a craft, project, or class, start by thinking about locations and cost. Parks are always the easiest location. To price your event, do you best to estimate the cost per child, then add $1. Think about what age kids would be interested and include the info on the event.
If you want to do a field trip or class at a venue, you first need to contact them. Some places have a field trip structure in place and you can find the info on their website. Some places require a phone call or email. If it’s an event that’s been done in the past, check with the past organizer or a leader to see how it was set up before. Some places don’t respond readily to calls or emails, but work out when someone talks to them in person. If your idea involves a place that does not usually do field trips, a personal conversation can help them understand what we’re looking for and let them see that it can be a cool thing to do.
Things to ask when inquiring about a field trip:
- What is the minimum and maximum # of students?
- How many total people can come? You may need to mention that all students have a parent.
- What is the cost per student or per person?
- Can younger siblings tag along?
- Tell them a date or date range, day of the week, time of day you would like to schedule. Or ask which days and times work for them.
- You may need to ask where the event will be.
If you feel uncomfortable contacting people for an event, or you set up an event but are not comfortable being the point person at the event… Get in touch with one of the GLOW leaders. There are no dumb questions and we can work with you. Gathering the info for an event and providing it to a leader can be a big help. Setting up an event and handing it off to someone else to lead is also an option.